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Subscribe, Contact Us | Identifying and Safeguarding Personally Identifiable Information (PII) This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. planning; privacy; risk assessment, Laws and Regulations Classification Conflicts and Evaluations IF110.06 Derivative Classification IF103.16 In some cases, all they need is an email address. The site is secure. When collecting PII, organizations should have a plan in place for how the information will be used, stored, and protected. Sensitive PII is information that can be utilized to identify an individual and that could potentially be used to harm them if it fell into the wrong hands. .dol-alert-status-error .alert-status-container {display:inline;font-size:1.4em;color:#e31c3d;} The U.S. General Services Administration notes that PII can become more sensitive when it is combined with other publicly available information. Skysnags automated software safeguards your domains reputation and keeps your business away from compromised business emails, password theft, and potentially significant financial losses. Share sensitive information only on official, secure websites. Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) (These data elements may include a combination of gender, race, birth date, geographic indicator, and other descriptors). The Privacy Act of 1974 is a federal law that establishes rules for the collection, use, and disclosure of PII by federal agencies. How to Identify PII Loss, 1 of 2 How to Identify PII . Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. PII must only be accessible to those with an "official need to know.". Think protection. .usa-footer .container {max-width:1440px!important;} Identifying and Safeguarding PII V4.0 (2022) 4.5 (2 reviews) Which of the following must Privacy Impact Assessments (PIAs) do? Product Functionality Requirements: To meet technical functionality requirements, this product was developed to function with Windows operating systems (Windows 7 and 10, when configured correctly) using either Internet Explorer . Identifying and Safeguarding Personally Identifiable Information (PII) Version: 5.0 Length: 1 Hour This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual . .manual-search-block #edit-actions--2 {order:2;} They may also use it to commit fraud or other crimes. startxref The act requires that covered entities take reasonable steps to safeguard the confidentiality of protected health information and limits the disclosure of protected health information without consent. Once you have a set of PII, not only can you sell it on the dark web, but you can also use it to carry out other attacks. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. hb```f`` B,@Q\$,jLq `` V PHI is defined by the Health Insurance Portability and Accountability Act (HIPAA) and is made up of any data that can be used to associate a persons identity with their health care. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. Secure .gov websites use HTTPS In others, they may need a name, address, date of birth, Social Security number, or other information. 0000001199 00000 n When approval is granted to take sensitive information away from the office, the employee must adhere to the security policies described above. hbbd```b``A$efI fg@$X.`+`00{\"mMT`3O IpgK$ ^` R3fM` SP 800-122 (EPUB) (txt), Document History: Local Download, Supplemental Material: .h1 {font-family:'Merriweather';font-weight:700;} Identifying and Safeguarding Personally Identifiable Information (PII) The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. 0000000516 00000 n .paragraph--type--html-table .ts-cell-content {max-width: 100%;} Company Registration Number: 61965243 0000001422 00000 n This is information that can be used to identify an individual, such as their name, address, or Social Security number. 0 The act requires that federal agencies give individuals notice of their right to access and correct their PII and establish penalties for PII misuse. The regulation also gives individuals the right to file a complaint with the supervisory authority if they believe their rights have been violated. PII can be defined in different ways, but it typically refers to information . PDF Personally Identifiable Information and Privacy Act Responsibilities It is vital to protect PII and only collect the essential information. View more (Brochure) Remember to STOP, THINK, before you CLICK. COLLECTING PII. The GDPR imposes significant fines for companies that violate its provisions, including up to 4% of a companys global annual revenue or 20 million (whichever is greater), whichever is greater. .manual-search ul.usa-list li {max-width:100%;} %PDF-1.4 % A .gov website belongs to an official government organization in the United States. 2XXi:F>N #Xl42 s+s4f* l=@j+` tA( Terms of Use Course Launch Page - Cyber Identifying and Safeguarding PII V4.0 (2022);TEST OUT Qs & Final Test /*-->*/. System Requirements:Checkif your system is configured appropriately to use STEPP. To be considered PII, the data must be able to be used to distinguish or trace an individuals identity. endstream endobj startxref Handbook for Safeguarding Sensitive Personally Identifiable Information. 136 0 obj <> endobj
